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Executive Assistant

Type: Full Time

Location: Austin, TX

Experience: Experience Preferred

We’re looking for an Executive Assistant to join the team at MultiTracks.com. As an EA, you will primarily be responsible for assisting and supporting the CEO through a wide range of tasks, from administrative to creative. You will ultimately contribute to the efficiency and productivity of MultiTracks.com by providing personalized and timely support.   

Who You Are:  

You are passionate about helping others achieve their highest level of potential and know just how to structure and organize their day to be most effective. You are well-organized, possess great time management skills and can act without guidance. You love to check things off your list and are highly administrative. You prioritize incoming requests and can troubleshoot conflicts to ensure smooth day-to-day operations. You do your best work by making sure others are successful and have what they need and you do your best to anticipate the needs of others. You thrive in environments that are continually changing and you can offer support in a constructive, intentional, and professional manor when appropriate. Most of all, you love what you do and believe in the company, the mission, and the team.

What you will do: 

  • Maintain calendar and schedule meetings
  • Schedule meetings with internal and external constituencies  
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including but not limited to: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with team members and outside parties; composing and preparing correspondence 
  • Act as a liaison between CEO and team members
  • Stay up to date with new department and companywide projects, processess and procedures
  • Keep leaders informed of project deadlines
  • Manage email
  • Assist with research as needed  
  • Assist with research as needed 
  • Book company travel as needed 
  • Plan and organize weekly All Team meetings 
  • Plan and organize events  
  • Provide exceptional hospitality to all incoming visitors and guests 
  • Serve as point of contact for Office/Building Maintenance and stock supplies as needed

Skills Preferred:  

  • Strong personal, verbal, and written communication skills  
  • HR or Paralegal experience is a plus but not required
  • Technical proficiency and problem-solving skills  
  • Exceptional organizational skills and impeccable attention to detail 
  • High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, etc. 
  • Make appropriate, informed decisions regarding priorities and available time 
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround 
  • Able to maintain a high level of integrity and discretion in handling confidential information 
  • Excellent judgment is essential 
  • Ability to switch gears at a moment’s notice 

 

We’re looking for positive individuals who are personable, enthusiastic, and team-oriented. If this sounds like you, please pass along your resume and a cover letter letting us know why you would be a great fit for this position. 

Application


Only DOCX, DOC, or PDF files are accepted

Only DOCX, DOC, or PDF files are accepted
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